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TUESDAY, MAY 10, 2016.

Academic Senate Meeting--the LAST ONE!

2:30-4:30pm

Community Time will NOT be happening this day

PLEASE ATTEND the OPEN FORUM with Chancellor Timothy White
in the GRAND SALON from 1:30-2:30p


LOCATION for Spring 2016:: 1908 Smith in the MVS Decision Making Center


Agenda Overview and Links to Materials

All materials for the April 19th meeting can be accessed through the following link:
http://senate.csuci.edu/meeting-materials/051016/index.htm


There are nine 'Continuing Business' items on our agenda as a second reading items:

a. Resolution in Support of the Academic Senate Chair as a Member of the President’s Cabinet (Exec)
b. Policy on Perpetual Academic Calendar with Fall Break (Exec)
c. Resolution on E-portfolios (FAC)
d. RTP Policy Revision (FAC)
e. Mechatronics major (Curriculum)
f. Astronomy minor (Curriculum)
g. Art history minor (Curriculum)
h. English-Creative writing minor (Curriculum)
i. Healthcare interpretation certificate (Curriculum)


Additionally, you will find four items on the Consent Calendar.

The first item is an update of SP 15-04 that we passed earlier this academic year. The Chancellor's Office has set new minimum grades for the Golden Four GE categories and this update will bring that policy into line.

The other three are updates to current policies from the President's Policy and Planning Council related to Research and Sponsored Programs at the university level. These are updates align their definitions with those in other policies. All other revisions are minor, including updating references to federal regulations that have changed, and dropping exhibits. The revised policies were approved by the PPPC on 3 May 2016. One policy that was passed this academic year and will be updated. The two other policies will receive new policy numbers.

Senate Executive concluded these items were worthy of coming to senate to make faculty aware, however, should be presented as items for the Consent Calendar. If the agenda is approved leaving these as consent items these items will automatically become senate policy (or updated policy) without discussion. If a senator wishes to discuss one or all, a motion must be made to remove from the consent calendar to first reading.


Upcoming Events

Chancellor White to visit CI on May 10th

An open forum will be held in the Grand Salon from 1:30-2:30p. Please come to our final senate meeting after the open forum!


Honors Convocation

This event will take place on Saturday, May 14, 2016 at 6:30pm in the Broome Library Plaza.

Please plan to meet in the Founder's Courtyard no later than 6:15pm, in full regalia, to participate in the ceremony.

For further information, please contact Jerilee Petralba at jerilee.petralba@csuci.edu or 805-437-8876.


Commencement

Dr. Dan Wakelee sent an invitation to all faculty to participate in the 2016 commencement ceremony on Saturday May 21. Please note that there are two ceremonies – the morning ceremony begins at 9:00 am and the afternoon ceremony begins at 3:00 pm (a listing of the programs included in each ceremony is available at http://www.csuci.edu/commencement/index.htm Please note that for faculty participating in commencement ceremonies on May 21 there will be a reception with food and refreshments at the Lighthouse Café (Student Union). These receptions will take place the hour and a half prior to each ceremony. If you plan to participate in Honors and/or Commencement, and have not already done so, please contact the bookstore as soon as possible to secure rental or purchase of regalia.


Calling on GE Faculty!

CI faculty are working to improve undergraduate learning and assessment in GE courses. More than 80 faculty have helped design rubrics or revamped/ designed assignments for GE courses to align with faculty-developed assessment tools.
Join the ranks, and earn a little cash along the way.

Apply now! Priority application deadline May 11.

WHO: Any lecturer or tenure-track faculty teaching GE courses

WHEN: May 31st, 9:30-3:30, and June 1, 9:30-12:00

WHERE: Broome Library 1756

WHAT: Engage in faculty development with peers from other disciplines:
Learn how to transform your best assignments into Signature Assignments aligned with GE Outcomes;
Scaffold learning in GE courses that are also major requirements;
Engage in norming exercises with rubrics for assessing student work;
Learn about electronic assessment in folioCI;
Learn about the ease of integrating outcome assessment into grading.

WHAT ELSE:
Share your new Signature Assignment at Institute Day 2
Assess learning outcomes for Fall 2016 GE class(es)
$500 stipend ($250 for June Institute, paid in July; $250 for Fall student work assessments, paid in December/January)

Sponsored by Senate GE Committee, Undergraduate Studies, & University Experience Program

Questions?
Contact marie.francois@csuci.edu


Teaching and Learning Innovations

TechFree Tuesday is held in the FIT studio on the 2nd Tuesday of every month. Tech Free Tuesday is a chance to join colleagues in talking about the issues that are important to us around teaching & learning.


Announcements

Teaching and Learning Innovations

Are you interested in learning how to improve the use of online materials or educational technologies in your teaching? Do you want to take advantage of the best of face-2-face and online learning and find new ways to engage your students? If so, join us for Cohort 7
of the Blended Learning Preparation Program this summer. Jaime Hannans, faculty in Nursing and blended learning expert will facilitate this cohort along with the Teaching & Learning Innovations team. Please follow this link (http://tlinnovations.populr.me/blpp-summer2016?a9)for additional details, or contact Jill Leafstedt (jill.leafstedt@csuci.edu) with questions.


Missed an announcement from Division of Academic Affairs? Check out the new Faculty Opportunities Blog This blog is a collection of email announcements sent from DivisionofAcademicAffairs@csuci.edu that relate to faculty development and enrichment. We started collecting these emails and posting them in one place to help you find the emails you want, when you want them. If you lose this link, you can find the blog on the Teaching & Learning Innovations blog/toolkit under the Events calendar or the CI Faculty Development webpage.


From the Senior Research Officer

Lots of things happening this semester. Here's a list of a select few.

1. Staff from Research and Sponsored Programs continue offering workshops for faculty in the craft of grant writing. Watch the RSP web page for announcements, and RSVP for those of interest to you!

2. This semester, there will be a couple IdeaFests that will bring CI faculty and Navy employees together to talk about common interests. The first two IdeaFest themes will be "(Big) Data and Modeling" and "Unmanned Aerial Systems". If either of these topics interest you, let me know and I'll make sure you see the announcements.

3. The SAGE Student Research Conference is on Saturday, 14 May. The format will be similar to previous years, but the conference has grown so much that it's moving out of the library. Stay tuned for details, and watch for the call for abstract submissions.

4. Last semester, I met sat down with many faculty members to take a deep dive into learning about their research interests. If I missed you and you want to sit down with me, send me an email and we'll get together!

This is only a short list of things happening this semester in the grants-corner of the University. Watch the RSP web page and campus emails for other opportunities. Contact me if you have any questions or ideas for other ways we can. --Jason (jason.miller@csuci.edu)





Fiscal Policy Committee Working Recommendations, Spring 2016


Link for giving feedback to FPC based on the information below:


https://csuci.qualtrics.com/SE/?SID=SV_ba7i73Vm62WNrMh


I. Summary


Given the minimal amount of new revenues allocated to our campus for the 16/17 fiscal year, the Fiscal Policies Committee focused energies on evaluating the University’s overall budget process and formulating recommendations to update the budget process to serve the needs of our growing institution. As a result, we have developed, long term recommendations for the University’s budget process and immediate recommendations for the University’s annual budget cycle. We have also included plans for streamlining processes and operational structure for the Fiscal Policies Committee. These recommendations are made with the spirit and intent of the charge given to the Fiscal Policies Committee, as set forth in the Senate Policy, included below. Additionally, these recommendations aim to focus the University’s prioritization of resources to align with its strategic priorities, also included below. FPC invites feedback from the Senate.


II. Long Term Recommendations for the University Budget Process:


A. Campus Structural Changes


We propose the following three changes to campus structure:


1. As we adjust to new leadership, institute a different model at the top: something along the lines of an Executive VP of Academic Affairs/Provost, with oversight over the entire budget. A first among equals model.

2. Support the senate resolution for Senate Chair on Cabinet.

3. Request a faculty representative involved with budget process decisions in F&A, or similar mechanism to allow faculty input on budget processes.


B. Access to Revenues and Expenditures


Without multi-year and University-wide planning we are unable to establish patterns of growth across the campus and do not have an accurate picture of priorities of operational need of the University as a whole. In order to fulfill the Fiscal Policy Committee charge, the committee members need access to key information that can only be examined through evaluation of previous years’ closed out budgets that include detailed revenues and expenditures. We are requesting a plan from the Strategic Resource Planning Committee and Business & Finance on how this revenue and expenditure information can be accessed by the Fiscal Policies Committee.


C. University-wide Budgeting


Fiscal Policies recommends a collaborative effort with the Strategic Resource Planning committee to create a budget environment decentralized by division and shift the campus to multi-year budgeting with University-wide prioritization (a “One Campus approach”). This is absolutely necessary for planning to successfully support new student FTE enrollment growth. Moving to a One Campus approach would further increase transparency in budget conversations and decision making so that everyone is working from the same information and understanding of budget allocations. This would also allow the campus to maximize resources by:

  • Identifying opportunities for sharing commonly needed resources across divisions and promoting collaborative efforts. This would also help eliminate duplication of efforts across divisions.
    • Examples: “Learning Through Experience” request duplicates efforts in Academic Affairs; writer position or contractual writing services requested in multiple budgets; web design and advertising, etc.


  • Examining requests for new positions University-wide to avoid duplications and even share positions across divisions when feasible, and institute multi-year hiring plans for staff, faculty and MPPs.
  • Evaluating ways to increase efficiencies, eliminate outdated practices, and streamline regular processes.

o Examples: moving to online approvals, e-signatures, etc…


· Evaluating ways to increase efficiencies, eliminate outdated practices, and streamline regular processes.

o Examples: moving to online approvals, e-signatures, etc…

  • Encouraging consistent budget practices throughout the University.
    • Examples: Division budget requests assume different rates of growth; budgeting for staff salary increases varies between divisions; professional growth and travel funds built into the budget for certain staff positions; facilities renovation requests


  • Allowing the University more leverage to move necessary recurring expenses being covered repeatedly by temporary funding into the permanent budget. The campus needs to find ways to provide stable and sustainable budgets for existing areas before pursuing new initiatives that require general funds.
    • Examples: Annual NMR maintenance contract; financial aid software applications (AcademicWorks, BorrowerConnect and Financial Aid TV), tutors, technology refresh, lab techs, etc.


D. Budgeting within historic context


To increase accountability for budget requests, the Fiscal Policies Committee also recommends that part of the budget request process for the fiscal year include a detailed (not overall) account of where last year’s new funds are being allocated and how they were utilized at the Division to ensure that they align with the previous year’s request.


III. Immediate Recommendations for the University Budget Process:


A. Distinction of Funding Sources


There needs to be a clear distinction and accompanying policy provided for what falls under general funds, what is self-sustaining, and what is funded by student fees. For example, the requests for Housing Residential Education (an Auxiliary Enterprise Fund, which are considered self-supported units but not separate legal entities) should be clearly distinguished from Division of Student Affairs requests that are general fund. There are also requests to move things from GD915 (fee money) to GD901 (general funds) without a clear understanding of why items previously funded by student fees should move to a permanent general fund allocation. This distinction is necessary for additional accountability in the resource allocation process. If self-sustaining areas are unable to support themselves, an audit of expenditures and revenue is recommended to identify ways to reconcile their budgets.


B. Postpone New Initiatives


At this critical juncture in the University’s development, the Fiscal Policies Committee urges the Cabinet to postpone the funding of new initiatives (i.e. those first presented in this budget cycle such as LTE, and underrepresented student initiative) until the University shifts to an overall prioritization of funding or “One Campus” approach, stabilizes funds for existing areas, and new administration is in place.


This will help align budget resource allocations with strategic planning for the short and long-term, including careful planning to support a sustainable operating environment. To further align budget allocations, only Divisional requests should be submitted and considered through this process. All University initiatives should fall under one or more of the divisions; there are several existing cross-division efforts (TLI, Title IX) that do not submit their own budget request to SRPC and Cabinet but are incorporated into the budget requests for the Divisions collaborating. LTE should be the same.


C. Additional Accountability


The Fiscal Policies Committee recommends the incorporation of additional accountability into the resource allocation process for areas charged with securing money for the University (RSP, Advancement, HSI Initiatives). The operating budgets and growth of these areas should have some relation to funding secured that is available to the university’s core educational mission in the short-term, and should be secondary to financial stability and growth for areas directly engaged in student learning, high impact practices, and the Student Success and Completion Initiatives. These three areas have been unevenly resourced in relation to revenues generated.


IV. Plans for streamlining Fiscal Policies Committee operations:


Evaluating a campus budget requires substantial time and research. To help the Fiscal Policies Committee perform its charge in a timely manner, we plan to implement the following procedures:

  • Develop a committee timeline based on the campus budget timeline for meetings with administrators, reports to Senate, recommendations to the Provost and President
  • Determine a process for engaging in budget activities that take place during summer
  • Develop a standard archiving system to provide continuity and memory as committee membership changes
  • Develop a process for annually reviewing budget practices on other CSU campuses



V. References


Senate Policy outlining the charge of the Fiscal Policies Committee


The responsibilities of the Fiscal Policies Committee shall include:

1. Providing recommendations through the Senate regarding areas that may warrant emphasis in the budget planning and allocation process;

2. Reviewing the University’s annual budget and providing information on budgetary issues to the Executive Committee of the Academic Senate;

3. Reviewing the proposed annual Academic Affairs budget with the Vice President for Academic Affairs;

4. Providing prospective policy recommendations to the Senate and subsequently to the President;

5. Reviewing, as appropriate, the fiscal implications of pertinent planning documents, including tactical plans;

6. Reviewing and making recommendations regarding local fees that have university-wide impact;

7. Providing advice through the Senate on fiscal policy implications of campus physical planning and development and, as appropriate, the maintenance of physical facilities;

8. Reviewing and making other policy recommendations concerning the optimum utilization of resources in the achievement of university academic objectives.

9. When functions of the Fiscal Policies Committee also fall within the areas of concern of other committees, the Committee will work in conjunction with those committees.


University Strategic Plan Strategic Priorities


Facilitate Student Success

· Provide University access to students who bring diverse perspectives

· Provide a mission-driven education that prepares students for individual success as they become contributing members of society

· Provide support for student persistence toward degree completion and opportunity for timely graduation


Provide High Quality Education

· Hire and support high quality faculty and staff who are committed to the mission of the University

· Infuse integrative approaches, community engagement, multicultural learning, and international perspectives into all aspects of learning

· Engage undergraduate and graduate students in research and creative activities


Realize Our Future

· Build infrastructure capacity

· Leverage the use of technology

· Seek, cultivate, and steward resources both public and private

· Implement collaborative planning and accountability processes


For a list of FY17 Budget Requests by division, see:
http://www.csuci.edu/financial-services/budget/fy17-budget-requests.htm

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